HR & Training Administrator

About Deutsche Windtechnik

DEUTSCHE WINDTECHNIK is Germany’s largest Independent Service Provider offering a comprehensive service package for Wind Turbine Generators (WTG) from one single source. With more than 6,600 WTGs under contract and more than 1,800 employees operating in several European countries, Deutsche Windtechnik sets the bar for Independent Service Provider services in the European wind energy sector.

At Deutsche Windtechnik Ltd, we prioritise our people and make it our mission to offer customers a choice beyond traditional OEM service provision. Our vision is to be the preferred independent service provider for all wind farm owners and operators by making our services safer, cleaner, efficient, compliant, and right the first time.

Role clarification

The HR Administrator will play a critical role in managing and supporting the administrative aspects of our HR functions, as well as collaborating with other key business functions. 

Duties and responsibilities

• Respond promptly and professionally to HR/Training-related inquiries, and provide guidance and support on various employment/training matters.

• Act as a resource for employees seeking guidance on benefits, policies and procedures. 

• Ensure the mailbox is kept updated and queries are responded to promptly

• Prepare formal HR documentation, such as offers of employment.

• Ensure that all HR documentation is saved in the correct format in personnel files

• Process employee absence, recording on HR systems, and providing managers with employee absenteeism summaries for absence monitoring. 

• Process leavers from the business, ensuring relevant departments are informed, systems updated, and exit interviews offered.

• Administer corporate benefits such as cash plans, pension, and private medical insurance.

• Arrange Company Inductions for all new starters within the business.

• Assist with booking interviews and attending interviews as an HR representative 

• Input, retrieve, and report data on HR systems, ensuring filing is maintained and up to date.

• Support with conducting investigations, grievances, and disciplinary issues according to company policies and procedures.

• Prepare payroll actions, new hires, changes to terms and conditions, leavers, absence and allowances.

• Update and maintain the Learning Management System (LMS) to effectively manage employees’ training records.

• Coordinating training bookings as per the training matrix and the additional logistics of any bookings, such as arranging accommodation.

• Forward Joining Instructions in line with company policy, notifying employees of any  changes/cancellations

• During the onboarding process review upcoming new starts roles against minimum training requirements and create training plans with their line management to meet these requirements.

• Ensuring all employee Training records and competencies are up-to-date and accessible.

• Maintain, update and monitor CBT modules.

• Ensure there are copies of all mandatory qualifications/certifications on file, including follow-up for expired certifications.

• Provide support and training throughout the company to ensure full optimisation of our online training tool, IHASCO

• Maintain confidentiality and discretion at all times. 

Qualifications

• (S)VQ in HR / Business Administration or equivalent

Minimum Competencies

• Customer-focused with a proven track record within an administrative role

• Knowledge and the practical application of UK HR legislation

• Ability to develop and maintain effective relationships with colleagues, customers and vendors

• Accustomed to working effectively in a fast-paced environment, flexible and can adapt to changing workloads and priorities, where High standards are not compromised under pressure

• Strong interpersonal and communication skills, both verbal and in writing

• Ability to work stand-alone while being a positive contributor to the broader team

• Motivated to achieve the highest standards of performance and customer support, maintaining a culture of continuous improvement and innovation

• Solutions based on strong planning, organising and numeric skills, and excellent attention to detail.

• Computer literate with well-developed IT skills across the Microsoft suite and a practical understanding of data entry and reporting applications.

 

Other essentials

You will also need to provide the correct Right to Work documentation and relevant qualifications.  

Deutsche Windtechnik is an equal opportunity employer and maintains a work environment that is free from discrimination and where employees are treated with dignity and respect. Employment at DWT is based solely on an individual’s merit and qualifications, which are directly related to job competence. DWT does not discriminate against any employee or job applicant based on race, ethnicity, nationality, ancestry, genetic information, citizenship, religion, age, gender, gender identity/expression, sexual orientation, pregnancy, marital status, disability or any other characteristic protected by applicable laws, rules or regulations. We adhere to these principles in all aspects of employment, including recruiting, hiring, training, compensation, promotion and benefits. 

Please notify us if any adjustments are needed during the recruitment process. 

We Offer

• 32 days of annual leave (increasing with length of service).
• Private health insurance.
• Employee Assistance Programme offering 24/7 confidential support.
• Private pension scheme.
• Life assurance.

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